Policies

SCARD 2022 Healthy Meeting Guidelines

SCARD’s top priority is the health and safety of our event participants. While it is not possible to remove all risks, SCARD is asking attendees to adhere to certain health and safety measures. 

Please help us keep everyone healthy and safe by following these guidelines while you are attending SCARD 2022.
  • SCARD requires all meeting attendees, guests and SCARD staff to have received all doses in the primary vaccination series and at least one booster. Acceptable vaccines are those with FDA or WHO approval or emergency use authorization. 
  • Mask use is recommended. 
  • If you are feeling ill or experiencing flu-like symptoms or a rash, we ask that you take the following precautions:
    • Avoid traveling if you are feeling ill.
    • While at the meeting, please remain in your hotel room if you develop symptoms. Seek testing sites or medical care if you experience any of the following symptoms: fever, chills, cough, shortness of breath, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea, vomiting, diarrhea, or rash.
  • If you have tested positive for COVID-19 in the past 5 days, please remain in your hotel room or seek medical care. Do not attend SCARD 2022 in person.
SCARD will continue to monitor CDC recommendations and will update safety measures as appropriate. For the most up-to-date information on SCARD 2022 health and safety precautions and requirements, continue to monitor this page.

2022-23 SCARD Fellowship Embargo Guidelines

SCARD is pleased to announce the continuation of our fellowship embargo program. The program has been extremely successful in meeting its objectives of improving the fairness of the fellowship application process and providing our residents more time to experience all of Radiology sub-specialties before choosing their future career. In order to maintain flexibility, sub-specialties can either utilize the match or comply with the embargo dates. Based on feedback from many of you, below are the guidelines for this coming year (2022-23).

  1. Interviews- All interviews should be virtual.

  2. No onsite visits should be made by candidates.

  3. Dates-

    1. Aug 1 – First day to accept applications

    2. Aug 1  – Open house webinars can begin

    3. Nov 7  – First day of interviews

    4. March 31 – Last day of interviews.

  4. Offers can be made on the day of the interview but programs cannot send out more offers than they have spots to fill.

  5. Applicants have until Nov 14th to accept or decline any offer made before Nov 14th. For any offer made on or after Nov 14th the candidate has a 1 day grace period to accept or decline the offer. (Please note that this is a change from our previous policy).

  6. Exceptions to the embargo:

    1. Applicants whose spouse/domestic partner is also applying for a medical fellowship in the same year.    

    2. Internal candidates

    3. Military candidates.

    4. International candidates – international candidates are defined as applicants from programs that are neither ACGME or RCPS programs(i.e. Canadian applicants are NOT excluded from the embargo.)

  7. Specialties that have the Match should participate for all external candidates and are strongly encouraged to participate for internal candidates as well. If a program chooses not to participate in a match for an external applicant, no offer to a candidate can be made until 12 weeks prior to the match date.

  8. Neuro-interventional programs are excluded from this proposal as many are not under the direction of Radiology

To summarize the important dates for both match and non-match programs:

  1. For sub-specialties that participate in the match:
  2. Match Programs

    Timeline

    Important Dates

    Applications Applications may be accepted beginning August 1, 2022

    Interview Embargo Dates

    Interviews may begin

    November 7, 2022

    Interviews completed

    March 31, 2023

    NRMP Dates

    Match Day

    To be determined by the NRMP

 

  1. For sub-specialties that do not participate in the match:
  2. Non Match Programs

    Timeline

    Important Dates

    Applications Applications may be accepted beginning August 1, 2022

    Interview Embargo Dates

    Interviews may begin

    November 7, 2022

    Interviews completed

    March 31, 2023

    Acceptance Embargo Date

    No fellowship may offer acceptances before this date

    November 7, 2022

    Grace Period Applicants have until Nov 14th to accept or decline any offer made before Nov 14th. For any offer made after Nov 14th the candidate has a 1 day grace period to accept or decline the offer.

This proposal is supported by the Association of Program Directors in Radiology, the Association of Program Directors in Interventional Radiology, the Society of Skeletal Radiology, the Society of Thoracic Radiology, the American Society of Emergency Radiology, the American Society of Neuroradiology, the Society of Breast Imaging, the Society of Interventional Radiology, the Society for Pediatric Radiology, and the Society of Abdominal Radiology. 

SCARD believes it is critical for all fellowship programs to follow these guidelines and we ask all Chairs to ensure that their departments follow this proposal unless they notify SCARD that they are opting out.

 

SCARD STATEMENT OF PROFESSIONALISM

We, the members of SCARD, believe that every member of our many organizations should be valued and feel included. All voices should be heard.

To assure a collaborative and inclusive culture, radiologists, interventional radiologists, radiation oncologists, and medical physicists should conduct themselves in a professional manner, respecting all individuals, including patients and colleagues, and advocate for those who cannot advocate for themselves. We welcome all members. We shall not discriminate based on race, color, national origin, language, religion, marital or parental status, age, citizenship, sex, sexual orientation, gender identity or expression, or disability.

While we embrace free speech and the power of open discourse and debate during our professional society meetings and on social media platforms, we do not condone any forms of harassment, bullying behaviors, or speech that marginalizes or attacks others.

By upholding this endorsed Statement of Professionalism, we promise to treat each human being with steadfast dignity, kindness and respect at all times so that our central mission remains focused on providing exceptional, compassionate care for all.

Code of Conduct, Adopted (10/2019) 

 

SCARD FALL MEETING ATTENDANCE POLICY

In order to preserve the purpose, goals, and nature of engagement in the SCARD annual Fall Meeting, attendance shall be limited to radiology department chairs who are members or who are eligible for membership, in addition to their radiology department senior business officer. 

Radiology vice-chairs and other faculty are invited to attend the SCARD Leadership and Management Course and SCARD programming at AUR. 

Approved October, 2019 

 

SCARD STATEMENT ON PAID PARENTAL LEAVE

The Society of Chairs of Academic Radiology Departments (SCARD), as stated in our bylaws, advances the art and science of radiology by the development of policies and initiatives essential for the success of the clinical, research and educational missions of radiology and imaging sciences 1. Faculty wellbeing and diversity with inclusion are necessary for this success. Supported parental leave is not only about health and wellness, it also about equity and creation of an inclusive environment. It is recognized that there are alternative family structures beyond the traditional mother as the primary caregiver, and our policies must support this. Moreover, if we as leaders truly intend to address and eradicate inequities, we must adopt more inclusive policies. SCARD members support the American Association for Women Radiologists and pledge to strive for departmental, institutional, and organizational change that provides 12 weeks of paid parental leave for eligible* faculty members of all genders.

*Defined per the Family Medical Leave Act (FMLA).

  1. Society of Chairs of Academic Radiology Departments Bylaws. Accessed October, 2018. http://www.scardweb.org/-/media/Files/SCARD/About/bylaws/2012-bylaws.ashx);

 

POLICY FOR ACCESS TO THE SCARD MAILING/EMAIL LIST

MAILING LIST USE

  • Members may use the SCARD mailing list at no charge, to send information that will be of interest and use to the members. Examples:

    • Announce availability of faculty positions
    • Announce availability of fellowship positions
    • Send not-for-profit meeting announcements
    • Conduct surveys
    • Requests for help           

  • Members may use the SCARD mailing list at cost of $275.00, to send information that will be of interest and use to the members but from which the member may receive a profit. Examples: 
    • Announce publication of textbook
    • Announce a for-profit meeting/course

  • Non-members may not use the SCARD mailing list.

  • In recognition of the purposes shared with SCARD, upon approval, these organizations may have access to the SCARD Mailing list at no charge: NIH, ACR, ACRIN, the Academy of Radiology Research and AUR and its related organizations.
  • Other organizations may submit a written request, including samples of the item to be mailed, to the SCARD office. If approved, the cost is $275.00 for one-time use of the SCARD membership list.

  • Submitting a survey for approval and distribution to SCARD members indicates the applicant’s agreement to post results for a survey to the Members Only section of SCARD’s website.

All requests to use the mail list are reviewed by the President prior to distribution of message. 

 

E-MAIL LIST USE

  • Members may use the SCARD e-mail list at no charge, to send information that will be of interest and use to the members. Examples:
    • Announce availability of faculty positions
    • Announce availability of fellowship positions
    • Send not-for-profit meeting announcements
    • Conduct surveys
    • Requests for help
  • In recognition of the purposes shared with SCARD, upon approval, these organizations may have access to the SCARD email list at no charge: NIH, ACR, ACRIN, the Academy of Radiology Research and AUR and its related organizations.

  • Non-Members may not use the SCARD e-mail list
  • Submitting a survey for approval and distribution to SCARD members indicates agreement to post the survey’s results to the Members Only section of SCARD’s website.

All requests to use the email list are reviewed by the President prior to distribution of message. 

Updated October 2020